These terms and conditions apply to all attendees and visitors of the convention.
Who we are
Slovensko kosmatinsko društvo is a registered Slovenian Non Profit Organization with organization number 2708957000, located at Cesta heroja Gašperja 12, 3325 Šoštanj, Slovenija.
Registration and Payment
In order to take part in the convention, you are required to buy a ticket purchased through the SFC website. Tickets purchased from other sources are not valid.
Screening
Registrations are subject to approval by registration staff.
Payment methods
We currently accept payments through credit cards (Stripe) and bank transfer. No other means of payment are accepted.
Payment by bank transfer
Upon selecting bank transfer as the payment method, the first payment is due within 10 working days. Failure to provide proof of payment within 10 days after selecting the payment method will result in the cancellation of your reservation.
Rooms assignment
The registration team reserves the right to re-book the attendees in different rooms if necessary. If the price of the new room is lower than what the attendees paid, the difference will be refunded.
Registration
Non-staff attendees registering before the official registration date may get banned from the convention. In that case, the registration team reserves the right to refund your registration costs.
Delivery
A confirmation email will be sent to you when everything has been fully paid. You can always access your account page to print out your confirmation, check the payment status for your invoices or print your invoices.
Age Verification
Attendees must be at least 18 years old at the first day of the convention. Minors (at the time of the first day of the convention) are not allowed to register and convention access will be refused. Attendees are required to present their legally valid photo ID, driver’s license or passport at check-in time. Your ID details must match all the information in our electronic records.
Cancellation/Ticket Transfer
Cancellation
Tickets (including all fees, extras and hotel rooms booked through SFC) are not refundable. Tickets (including all fees, extras and hotel rooms booked through SFC) can be transferred. Both parties must send an e-mail to [email protected] using the e-mail they signed up with along with their registration number, and confirm the transfer. Registration staff will update the database accordingly after the transfer. The transfer can only be considered complete when SFC sends a confirmation e-mail (this confirmation e-mail will be sent to all parties). Note: Ticket transfers must be cleared by the Registration team ahead of time in all cases. Any person showing up at the convention who is not in our database will not be admitted in someone else’s name.
Event Cancellation
In case the event is canceled, all payments to SFC (ticket, hotel) will be refunded, with the possible exception of processing fees and organization costs. Any and all other expenses, such as travel costs or other expenses not with SFC, will not be refunded under any circumstances.
Sponsorship
Sponsorship is a simple way to support the convention through a voluntary extra donation. In return, sponsors will be mentioned by name in the conbook, get an exclusive name badge, and receive a complimentary gift package.
Convention rules
All attendees of the convention are expected to adhere to the following rules and guidelines. SFC aims to provide a professional and welcoming environment for members of the furry community and their friends. To ensure that everyone can enjoy the event to its fullest, it is important that you are aware of and follow these rules. Please take the time to read and understand them. Note that these rules apply throughout the entire duration of the convention, including early arrival and late departure days.
Registration and Badges
You must be at least 18 years old on the first day of the convention.
Only registered attendees with an official convention badge from the current year may enter the convention space.
You are required to wear your convention badge visible at all times, so you can be identified as an attendee of the convention.
Attending without a valid convention badge or impersonating another attendee by using their convention badge is not permitted.
You may not impersonate official convention roles, e.g., by wearing lanyard colors corresponding to Staff, Volunteer, or Steward.
Changing or covering up any information on your badge (e.g., by using stickers or drawings) is strictly forbidden.
Staying overnight in the hotel without a valid hotel booking (“ghosting”) is not allowed.
Facilitating attendance or overnight stay without a valid permission by the hotel and/or registration team is not tolerated, and may result in a ban from the current edition and future editions.
If you have lost your room key, please contact the hotel front desk. SFC does not accept any liability resulting from lost room keys.
General Behaviour
Appropriate behavior is expected at all times:
Please treat others respectfully.
If someone asks you to stop, then stop. If you are asked to leave them alone, then give them space. Do not discuss it.
Some people reserve any kind of physical contact to their close friends and family only. If you are not sure somebody wants to be hugged, tackled, pounced, or any other form of physical contact, please ask the person first.
You are liable for any damage you may cause to the property of another attendee, to the property of the convention or the hotel.
Cleaning costs as a result of your actions may be enforced.
Fursuiting
Treat fursuiters carefully, in order not to damage the costume or the person inside of it. Also be mindful about the limited vision/hearing that fursuiters have.
The following people are allowed to enter the fursuit lounge: Staff members, fursuiters and maximum one helper per fursuiter.
No pictures/videos are allowed inside the fursuit lounge.
Do not handle a suit that doesn’t belong to you. Is there a suit in the way? Please contact a staff member to handle it for you.
Free snacks and drinks are available exclusively for the fursuiters that bring their fursuit to the fursuit lounge.
Reserving fursuit space with towels/tape/items is not allowed, staff may remove these items to make space for fursuiters that require it.
Clothing and Decency
SFC wants to be as tolerant and welcoming as possible towards all attendees. This means we wish to be as permissive as possible, as long as this does not cause offense among other attendees and people who share the public spaces. Exceptions to the rules below will be clearly communicated as well as the specific hours and areas to which they apply. Be aware that some items of clothing, apparel, or similar items might bring the convention and/or fandom into disrepute and should not be worn in public. If you have to ask or think twice about doing something in public, it is a good indication that you should take it to your room. Convention staff reserves the right to determine whether any clothing and/or accessories contravene the following rules. Questions regarding rules for clothing and outfits should be directed to the head of registration.
Wearing costumes, accessories, or displaying items made out of real fur is not allowed.
The display of any kind of offensive symbols (including any depictions of racist, homophobic, or discriminatory symbolism) is prohibited.
Anatomically correct costumes, furry or otherwise, must be clothed.
Intimate interaction that goes beyond a display of affection is not allowed in public.
Display of adult-themed materials is not permitted in public areas of the hotel. This includes (but is not limited to): room signs, flyers, business cards, posters, and drawings on public message boards.
Exposure of fetish gear is not permitted in public areas of the convention space, even if it is part of a costume. Pup hoods, sex toys, whips and other adult apparel is included in this rule. At the exception of:
On a costume: harnesses, collars, muzzles, leash, unbound wrist cuffs.
Not on a costume: collars, unbound wrist cuffs.
Alcohol and Drugs
You are expected to drink responsibly. You will be held liable for what you say and what you do, even if intoxicated.
Persons who are intoxicated to the point of incapacitation may be escorted to their rooms. If this happens on more than one occasion, other sanctions may be imposed.
Smoking and vaping (e.g., electronic cigarettes) are not permitted anywhere within the hotel building, including the hotel rooms. A considerable cleaning fee will be charged for smoking or vaping inside.
It is not permitted to consume alcohol purchased outside of the hotel anywhere on premises, except in private hotel rooms. Breaking this rule may result in confiscation of the beverages and possible refusal of admission for future events.
The possession, consumption, or sale of illegal substances will not be tolerated. The same applies to the abuse of any other substances such as drugs.
Cleaning fines as a result of alcohol abuse may be applied where necessary.
General Hotel Rules
The consumption of food or drinks purchased from outside of the hotel is not permitted, except in your private hotel room.
For the safety of all hotel guests, no reckless behavior (like roughhousing or play-fighting, parkouring…) is permitted.
Attendees may not enter the service areas of the hotel. This includes all backstage areas, service elevators, the rooftops, emergency exits, and all areas marked as “Staff Only”.
Tampering with any fire-protection devices –in particular, abusive triggering of fire doors or alarms– is prohibited and will have serious consequences. The same goes for disabling smoke detectors.
Do not deliberately crack open glow sticks or similar items, i.e. anything containing dyeing, sticky, or corrosive material.
Do not stick or glue objects on any hotel surface (including but not limited to doors, walls, ceilings, elevators).
Hotel Rooms and Privacy
You are expected to treat the hotel rooms and property of the hotel reasonably and with care. You will be held personally liable for any damage you cause.
You have to use the trash cans provided by the hotel. Using them will avoid extra cleaning fees from the hotel.
You are advised to ask your roommates for permission before running a room party or inviting guests. This is to ensure the best experience possible for everyone.
You may not disturb people in any other hotel rooms.
Other hotel guests are there on their own accord. Please limit the interactions with them to a friendly degree. If other hotel guests cause you trouble, please get in touch with the hotel reception.
Weapons, Look-Alikes, and Dangerous Items
Please be aware of the Slovenian weapons laws. Weapons may not be carried (open or concealed carry) or transported in public spaces in a way which would disturb residents.
All firearms and knives are prohibited at the convention. Look-alike weapons are permitted, but subject to the approval of SFC staff.
All look-alike weapons, including replicas, tools, and toys must be approved by the safety staff immediately following your registration on site.
Water guns, nerf guns, and similar items are prohibited inside the buildings, except at designated locations and times for specific events, pre-approved in writing by our events department. Contact the SFC staff well in advance if you wish to arrange an event involving these items. Such events are evaluated on a case-by-case basis. Even outside, care should be taken to avoid hitting any bystanders and/or damaging anyone's property.
Mock fights, swordplay, fire breathing, or any other activities that may adversely affect bystanders or hotel property are not allowed without explicit permission by the SFC staff.
The SFC staff may require your weapon to be peace-bound (disabled and visibly marked as accepted). Tampering with the peace-bonding is not allowed.
Commercial Activity
All commercial activity at SFC, including Artists’ Alley/Dealers' Den, is subject to the rules described here.
The SFC staff has the final say on all matters that pertain to commercial activity at SFC inside the Artists’ Alley/Dealers' Den.
Photography and Video
By doing photography and videography at SFC you grant us the rights to use your work in connection with our event. Footage from private rooms is exempt.
SFC grants you the right to use videos and photos you have taken at the convention for private and/or non-commercial purposes only.
Publication in for-profit media (such as press, television, or other commercial mass media) requires written permission by the Head of Public Relations.
Official SFC camera teams may record video and take photos in the public areas of the convention and during events to be used in various publications. By attending the convention, you agree that videos and pictures taken of you may be used in such publications without release or compensation. A release will only be required for material acquired in situations where a reasonable expectation of privacy exists.
You have the right to have your image blurred or removed from the video recordings and photos made by SFC. You will have to contact the SFC staff and provide them all the information and details necessary for that.
Photographing in the Dealers’ Den, Artists’ Alley, and Art Show is prohibited. Cameras are not permitted at all in the Art Show.
Other restrictions or rules may apply for certain events, and will be announced on location.
Pets and Animals
Unfortunately, the hotel doesn’t allow pets. Only service dogs are allowed at SFC, and you are required to notify registration prior to the convention.
Having a service dog in your room might incur extra cleaning fees.
The Bottom Line
When in doubt, please ask – preferably before the convention starts. We will gladly answer all your questions.
The Head of Safety and his deputies reserve the right to impose any and all sanctions against violators of these rules or those persons involved in any other unacceptable behavior. The definition of unacceptable behavior remains at the sole discretion of the Head of Safety and the Convention Board.
Sanctions for violating the rules may range from a friendly reminder to a permanent ban from the convention and/or future editions.
If you have any problem with other attendees or Staff/Crew, please contact an SFC staff member.
If for any reason you feel you have been wrongly treated by these rules, please reach out to the team at [email protected] after the convention. We will review your appeal together with you. Please use the contact form for all inquiries regarding our policies and terms and conditions. We hope you will have a great time!
Privacy policy
Who we are
All the revenues made during the event will be used for equipment or services to improve the next editions of SFC.
We will never sell your personal data to anyone.
What We Collect and Receive
In order for us to provide you the best possible experience on our websites, we need to collect and process certain information. Depending on your use of the Services, that may include:
Contact us via email — for example, when you ask for support, send us questions or comments, or report a problem, we will collect your name, email address, message, etc. We use this data solely in connection with answering the queries we receive.
Usage data — when you visit our site, we will store: the website from which you visited us from, the parts of our site you visit, the date and duration of your visit, your anonymized IP address, information from the device (device type, operating system, screen resolution, language, country you are located in, and web browser type) you used during your visit, and more. We process this usage data in Matomo Analytics for statistical purposes, to improve our site and to recognize and stop any misuse.
Cookies — we use cookies (small data files transferred onto computers or devices by sites) for record-keeping purposes and to enhance functionality on our site. You may deactivate or restrict the transmission of cookies by changing the settings of your web browser. Cookies that are already stored may be deleted at any time.
Create an account — when you sign up for and open an account on our website, we may ask you to provide us with information such as your name, character name, telegram handle, email address and other personal details (address, birthday) to identify you at the convention. As otherwise detailed in this Privacy Policy, we will solely process this information to provide you with the service you signed up for and/or purchased.
How do we use your data?
We use your provided data in order to:
Process online payments (e-mail address),
manage your reservation with the hotel (full name, address, e-mail address, birthday),
send you important updates regarding your account or future/ongoing events (e-mail address),
verify your account in any support inquiries (e-mail address, telegram),
create official documents regarding the convention (full name, address, e-mail address)
liability waiver (all attendees are required to sign a physical copy this waiver when signing in at the actual convention)
dealer's agreement (all Dealer's Den sellers are required to sign this agreement)
official warnings, restraining orders, banishment / expulsion notices (appropriate action will be taken, based on the convention rules and regulations and will be enforced by our security)
To ensure the safety and well-being of our participants, Slovensko kosmatinsko društvo may collect your contact information for emergency purposes. In the event of an emergency situation, we may need to reach out to you promptly and provide necessary assistance. Additionally, if any disputes or damages occur during our events, we may need to report relevant information to the appropriate authorities for resolution. Please be assured that we handle such sensitive data with the utmost care and in compliance with applicable privacy laws and regulations.
To facilitate the smooth sending and processing of our emails, Slovensko kosmatinsko društvo relies on the services of an external provider, MailGun. As part of this arrangement, MailGun may handle certain personal data in accordance with their privacy policy, which you can review here. We value the privacy of our users and ensure that any data shared with MailGun is done so securely and in compliance with applicable data protection regulations.
When handling event registrations and online payments, Slovensko kosmatinsko društvo may also receive relevant information provided by the payment processor (e.g., Stripe). This includes essential details like your name, email address, and billing address, which are securely stored by the payment processor. It's important to note that Slovensko kosmatinsko društvo does not handle or store any payment or credit card data. Rest assured that your personal information is handled with utmost care and in compliance with all applicable data protection regulations.
Cookies
Cookies are small text files that are placed on the user's device when he/she visits a site. Their purpose is to analyze web traffic, improve user experience, save user settings and to carry out other tasks.
No third party cookies are placed on our site without the user's consent.
Which cookies are used on this site
The following cookies are used on the site subject to the user's consent. You may allow the placement of various sets of cookies:
Name
Duration
Purpose
_pk*
up to 13 months
Matomo Analytics - website views statistics, logging user interactions.
cc_cookie, mtm_cookie_consent
2 months
slofluffcon.org – accepting cookies for this webpage.
toast*
2 weeks
slofluffcon.org - used to manage display and clearing of notifications.
PHPSESSID
until the end of the session
Session cookie.
Cookie management and deletion
You can manage cookies by changing privacy settings on the site or change the way your browser uses cookies in its settings any time. The placement of cookies can also be disabled in your browser for all visited sites.
Your Rights
You have the right to be informed of Personal Data processed by SFC, a right to rectification/correction, erasure and restriction of processing. You also have the right to ask from us a structured, common and machine-readable format of Personal Data you provided to us.
We can only identify you via your email address and we can only adhere to your request and provide information if we have Personal Data about you through you having made contact with us directly and/or you using our site and/or service. We cannot provide, rectify or delete any data that we store on behalf of our users or customers.
To exercise any of the rights mentioned in this Privacy Policy and/or in the event of questions or comments relating to the use of Personal Data you may contact SFC support team: [email protected]
In addition, you have the right to lodge a complaint with the data protection authority in your jurisdiction.
Retention of data
We will retain your information as long as your account is active, as necessary to provide you with the services or as otherwise set forth in this Policy. We will also retain and use this information as necessary for the purposes set out in this Policy and to the extent necessary to comply with our legal obligations, resolve disputes, enforce our agreements and protect SFC's legal rights.
We also collect and maintain aggregated, anonymized or pseudonymized information which we may retain indefinitely to protect the safety and security of our Site, improve our Services or comply with legal obligations.
Privacy Policy Changes
We may update this Policy from time to time. If we do, we’ll let you know about any material changes, either by notifying you on the website or publishing a notification on our social media.
EU Representative Our EU Representative as a controller or processor not established in the Union (article 27 GDPR) is: ePrivacy Holding GmbH Große Bleichen 21 20354 Hamburg Germany
External Data Protection Officer ePrivacy GmbH represented by Prof. Dr. Christoph Bauer Große Bleichen 21, 20354 Hamburg Germany
If you have any questions or concerns regarding your information, please contact [email protected].
